AAPACN is dedicated to supporting post-acute care nurses provide quality care.

Tools

Tools from AAPACN

  • COVID-19 Diagnosis Coding Guidance Timeline for Auditing Claims Diagnosis Coding Tool
    Recently, CMS resumed medical reviews for Medicare claims for dates of service after March 2020; however, it may be difficult for facility staff to audit COVID-19-related diagnoses due to how frequently guidance was updated from …
  • Skilled or Not? Tool – REVISED
    Understanding the technical and skilled level care requirements for Medicare A is always a challenge. We’ve broken down the process with our Skilled or Not? tool . This tool was originally published in April 2017. It has …
  • Skilled Nursing Facility COVID-19 Related Waivers At-a-Glance
    The Centers for Medicare & Medicaid Services (CMS) have issued several blanket waivers and updates, as well as terminated selected waivers. AAPACN has developed the SNF COVID-19 Related Waivers At-a-Glance tool to help nurse assessment …
  • Maximizing Your Pharmacy’s Benefits Tool
    AAPACN’s latest set of tools provides nurse leaders with guidance on how to best utilize the pharmacy’s services and expertise and assists nurse leaders to collaborate with the pharmacist and maximize his or her expertise …
  • Interim Payment Assessment Considerations Tool
    A question that comes up often lately for nurse assessment coordinators (NACs) is, “Should I do an IPA?” The assessment is optional, which can also make deciding when to complete one a challenge. Depending on …
  • Guide to Resident-at-Risk
    by AAPACN To meet the needs of medically complex residents, a holistic, individualized approach to care is required, including when a resident is at risk for a decline or change in condition. This guide provides …
  • MDS Data Collection for the NAC Tool
    Do you have an organized approach to collect MDS data during the 7- and 14-day look-back periods? AAPACN’s MDS Data Collection for the NAC tool provides an organized approach to gathering supporting data from the …
  • AAPACN Onboarding Essentials: Welcoming Staff to Promote Retention Tool
    Retaining a talented workforce is a top priority; to achieve this goal, leaders must create a welcoming onboarding experience. This toolkit presents education for department managers and administration as well as tools leaders can use …
  • 10-Week Nurse Assessment Coordinator Orientation Guide Tool
    Orientation for a new nurse assessment coordinator (NAC) is a very complex and long process. It is important to establish a realistic schedule that will allow for effective learning but will not be overwhelming. AAPACN’s …
  • Certified Nurse Aide (CNA) Retention Tip Sheet Tool
    Leadership significantly affects CNA retention. To improve your facility’s CNA retention, as a leader, use the Certified Nurse Aide (CNA) Retention Tip Sheet that outlines the five leadership principles and 10 actions to help leaders …
  • MDS Items Impacting Reimbursement for RUG-IV, PDPM, and SNF QRP – Updated Tool
    Do you know what MDS items impact reimbursement under the previously used RUG-IV system and now used under PDPM? Do you know which items are used to calculate the SNF QRP threshold? Use this quick …
  • Beneficiary Notice Guidelines Tool
    Are you confused about which beneficiary notices are needed and when? The updated Beneficiary Notice Guidelines tool lists scenarios that you might run into, clarifying exactly what notices are needed to reduce the risk of claim denials …
  • Survey Readiness: Critical Element Pathways, Observations, Reviews, and Policy Calendar Tool
    Surveyors use critical element pathways (CEPs) to work through the steps of their investigation and to determine compliance with several federal regulations. In addition to CEPs, other tools including observational guides are also used to …
  • SNF Audits and Appeals by Payment Type Tool
    In the skilled nursing facility (SNF), the nurse assessment coordinator (NAC) may need to be familiar with many different payer types, as well as different audit and appeal processes. The AAPACN SNF Audits and Appeals …
  • OBRA Scheduling Tools for Calendar Year 2021
    AANAC offers two great tools to assist nurse assessment coordinators (NACs) schedule OBRA assessments. Be prepared for 2021 with these two tools that are free to members: The Static OBRA Scheduling Tool is a 4-page …
  • At A Glance QM, QRP, and VBP Tool
    With so many Quality Measures originating from three different payment initiative programs, it’s a lot to keep track of. AANAC’s At A Glance QM, QRP, and VBP tool organizes all of the measures for you. …
  • At A Glance QM, QRP, and VBP Tool
    With so many Quality Measures originating from three different payment initiative programs, it’s a lot to keep track of. AADNS’s At A Glance QM, QRP, and VBP tool organizes all of the measures for you. …
  • Employee File Audit Sheet
    All long-term care facilities must compile and maintain a personnel file and a medical file for each employee. AADNS’s Employee File Audit Sheet is intended to assist facility leaders in their review of the employee …
  • COVID-19 Tools from AAPACN
    In response to the COVID-19 pandemic, AAPACN is developing several tools and resources to help LTPAC providers. The tools and resources available to date include: New Survey Binder Checklist: COVID-19 Focused Survey for Nursing Homes …
  • COVID-19 Tools From AAPACN
    In response to the COVID-19 pandemic, AAPACN is developing several tools and resources to help LTPAC providers. The tools and resources available to date include: New Survey Binder Checklist: COVID-19 Focused Survey for Nursing Homes – This …
  • Influenza and Pneumonia Vaccination Toolkit
    The flu season is here, and yearly vaccination is a key component of an infection control program. The new AADNS Influenza and Pneumonia Vaccination Toolkit will assist the director of nursing services (DNS) with auditing …
  • State PDPM Data Collection Map Tool
    AAPACN has surveyed state RAI Coordinators, automation coordinators, and other stakeholders in all fifty states to develop a map which provides important guidance on the status of states collecting Patient-Driven Payment Model (PDPM) billing codes …
  • Section GG Data Collection Tool for OBRA Assessments
    Is your state collecting PDPM data on OBRA assessments? Use AANAC’s Section GG: Three-Day Performance Data-Collection Tool for OBRA Assessments to help guide your staff in documenting the resident’s performance during the window for each …
  • State PDPM Data Collection Map
    State PDPM Data Collection Map AAPACN has surveyed state RAI Coordinators, automation coordinators, and other stakeholders in all fifty states to develop a map which provides important guidance on the status of states collecting Patient-Driven …
  • Guide to Key MDS-Related CASPER Reports for the Nurse Assessment Coordinator (NAC) Tool
    A systematic approach to utilizing the CASPER reports is necessary for monitoring Quality Measures, managing MDS assessments, and reimbursement. While there are numerous reports available via CASPER, AANAC’s new Guide to Key MDS-Related CASPER Reports …
  • Guide to Primary CASPER Reports for the Director of Nursing Services Tool
    Feel overwhelmed by all of the reports available on CASPER? AADNS’s new Guide to Primary CASPER Reports for the Director of Nursing Services tool highlights the primary reports of interest to the director of nursing services …
  • The Use of the Disaster Related “DR” Condition Code for SNF Claims Tool
    CMS has implemented two emergency waivers of the QHS and Benefit Period requirements under §1812(f) of the Social Securty Act to help restore SNF coverage that beneficiaries affected by the emergency would be entitled to …
  • Weekly Medication Storage Inspection Tool
    Correct medication storage is a component of the nurse leader’s responsibility and should be part of their rounds. The AADNS Weekly Medication Storage Inspection tool assists the reviewer to conduct inspections for compliance, and also …
  • Comprehensive Diagnosis Collection Flow Chart Tool
    ICD-10-CM coding plays a substantial role in the accuracy of Medicare reimbursement under PDPM. However, collecting this information often requires a lot of research and queries or clarifications with the resident’s physician. AANAC’s new Comprehensive …
  • Daily Clinical Rounds Tool
    Daily clinical rounds allow the nurse leader opportunities to connect with staff and residents, gain valuable information, reinforce consistency of standards, and model clinical leadership behaviors. The AADNS Daily Clinical Rounds tool assists the nurse …
  • Physician Certification Tracker Tool
    AANAC’s new interactive Physician Certification Tracker adjusts the certification signature due dates when the data entered indicates that a resident had an interrupted stay. This tool will help ensure your team remains in compliance with …
  • Guide to a Successful Meeting Tool
    Meetings are a normal and necessary part of daily operations, but it is important to spend the time wisely so that the meeting achieves its intended purpose. AADNS’s Guide to a Successful Meeting tool will …
  • Investigation Checklist Tool
    Investigations are a necessary component of a facility’s operations. They aid the nurse leader by establishing the facts of the situation, identifying opportunities to improve care and services, and mitigating further safety, legal, and compliance …
  • Medicare Advantage Plan (Part C) Denials and Appeals Quick Guide Tool
    Do you know the next steps to take if your resident or their representative appeals a Medicare Advantage Plan coverage decision? AANAC’s new Medicare Advantage Plan (Part C) Denials and Appeals Quick Guide will help …
  • Free resource planning tool for COVID-19
    The WA State Department of Health has developed a free resource to guide facilities in response to the COVID-19 outbreak. This resource lists the steps to manage an outbreak at the facility along with other …
  • CMS Tool
    MDS ITEMS IMPACTING SNF QRP APU THRESHOLD – DATA COLLECTION STARTS OCT. 1, 2020 CMS recently published a table indicating the MDS items used to determine the Annual Payment Update (APU) minimum submission threshold for …
  • Quick Guide to LTC Critical Element (CE) Pathways for the NAC Tool
    Surveyors are required to use the critical element pathways in assessing compliance with federal requirements. Do you know what pathways the NAC needs to know? Find them all in one place in AAPACN’s latest Quick …
  • 10 Fast Facts about Trauma-Informed Care Tool
    F699 Trauma Informed Care requires facilities ensure residents who are trauma survivors receive culturally competent care that eliminates or mitigates triggers that may cause re-traumatization. Access the Fast Facts About Trauma Informed Care to learn …
  • Trauma-Informed Care Fast Facts Tool
    Do you know what trauma-informed care is and who is at risk? In AANAC’s Trauma-Informed Care Fast Facts tool, you’ll get the quick and important details you need to know about trauma-informed care in relation …
  • Policy and Procedure Review and Development Guide Tool
    Policies and procedures are essential to the operation of your organization because they provide written structure and clarity for employees and inform all staff of the expectations for how to go about the work they …
  • CGS Additional Development Request Timeliness Calculators Tool
    In May 2019, CGS Administrators, LLC. posted two Additional Development Request Timeliness Calculators (Part A and Part B). Use these tools to help you determine the date ADR documentation should be received by the Medicare …
  • IPA Algorithm Tool
    Do you and the interdisciplinary team know when an Interim Payment Assessment (IPA) is warranted? In AAPACN’s IPA Algorithm tool, find out the steps you’ll need to take in the event that there is a …
  • Comprehensive Person-Centered Care Plan Audit Tool and Care Planning Cheat Sheet
    The care plan should reflect a resident’s goals for health and wellness, and what the clinical team is doing to help the resident achieve those goals. AAPACN’s §483.21 Comprehensive Person-Centered Care Planning Cheat Sheet provides …
  • PDPM Case-Mix Group Conversion to HIPPS Characters Tool
    Getting ready for PDPM? Check out AANAC’s new PDPM Case-Mix Group Conversion to HIPPS Characters tool.   For permission to use or reproduce this tool in full or in part, please complete a permissions form. Meet …
  • PDPM Game Plan Tool
    The shift to PDPM is more than a one-time change. It’s an ongoing transition that will fundamentally alter how care is delivered, managed, and reimbursed within your facility. There are many tools out there to …
  • Interrupted Stay Tracker Tool
    As you implement PDPM in your facility, you’ll have to get used to tracking residents who take an interrupted stay. To help you and your team track these interrupted stays and ensure correct billing for …
  • Call Light Audit Tool
    Are you checking regularly to ensure your call light process is working according to your policy? Use AADNS’s Call Light Audit Tool to check your system to ensure it is meeting the necessary standards, write …
  • PDPM At-a-Glance Tool
    How do the five case-mix adjusted payment components of The Patient-Driven Payment Model (PDPM) work? The AANAC PDPM At-a-Glance tool has been updated with the FY 2019 and FY2020 SNF PPS final rules and provides …
  • PDPM At-a-Glance Tool
    CMS released the FY 2019, SNF PPS final rule, which solidified their plans to implement the patient-driven payment system (PDPM). The PDPM is set to replace the RUG-IV case-mix classification model that has been the …
  • PDPM FY2020: MDS Nurse FTE Calculator Tool
    AANAC has re-released the MDS Nurse FTE Calculator for SNF leaders to estimate the time needed to complete assessments as well as project how many hours the NAC needs for meetings and other duties under the …
  • PDPM Admission Checklist Tool
    Are you prepared to collect the needed information at the time of admission for residents under PDPM? The AAPACN PDPM Admission Checklist Tool can help SNFs collaborate with hospital discharge planners to collect the necessary …
  • PDPM Admission Checklist Tool
    Are you prepared to collect the needed information at the time of admission for residents under PDPM? The AAPACN PDPM Admission Checklist Tool can help SNFs collaborate with hospital discharge planners to collect the necessary preadmission …
  • NAC Job Description
    The nurse assessment coordinator’s role in ensuring compliance with complex federal requirements is paramount to the success of the financial operations of a facility and the care of residents. Use this NAC Job Description, provided …
  • Cognitive Impairment Score Tool
    If the BIMS interview is not completed, the Cognitive Performance Score (CPS) will be used to determine cognitive impairment under the SLP component of PDPM. Use AANAC’s Resident Cognitive Level Determination Tool to better understand …
  • Phase 3 Readiness Tool
    Nov. 28 is coming fast! Do you have a plan of action over the next few months to prepare for Phase 3? Check out AADNS’s Phase 3 Readiness Tool to help you and your team …
  • NAC Job Description
    The nurse assessment coordinator’s role in ensuring compliance with complex federal requirements is paramount to the success of the financial operations of a facility and the care of residents. Use this NAC Job Description to …
  • QIES ASAP System Walkthrough and the Key CASPER Management and QM Reports charts
      The QIES ASAP System Walkthrough and the Key CASPER Management and QM Reports charts provide: (1)   A comprehensive walkthrough of the MDS and PBJ data submission components of the QIES ASAP (Assessment Submission And Processing) system, and …
  • Infection Preventionist Job Description
    Time is running out – soon it will be a requirement to have an infection preventionist on staff at your facility. Use AADNS’s Infection Preventionist Job Description to help customize your job description for this …
  • Interrupted Stay Policy
    The Interrupted Stay policy determines when Medicare will treat multiple SNF stays occurring in a single Part A benefit period as a single “interrupted” stay, rather than as separate stays, for the purposes of the …
  • Nurse Leader Reference Sheet
    There are lots of government resources and need-to-know websites for long-term care nurse leaders. Use this Nurse Leader Reference Sheet to quickly get to the webpage that you need. Share this with your new nurse …
  • Responding to ADRs Tool
    An Additional Development Request or Additional Documentation Request letter can cause a lot of stress in the SNF if there’s not a process in place to respond to it. Use this Responding to ADRs Tool to …
  • ICD-10 Quick Reference Guide Tool
    Is your team’s ICD-10 coding ready for PDPM? Review AANAC’s ICD-10 resources and get ready for the new payment system today.  For permission to use or reproduce this article in full or in part, please complete …
  • Section GG Data Collection Tool II
    Effective Oct. 1, 2018, section GG is growing. Staff will be required to complete an assessment of every day activity function and device use prior to the current illness or injury. Staff will also need to …
  • Quick Guide to Readmission Measures
    It can be difficult to keep track of all of the newly released readmission measures. What shows up on Nursing Home Compare? Which measures affect SNF QRP or VBP? Use this Quick Guide to Readmission …
  • ADL Holiday CNA Training Tool
    ADL training is relevant throughout the year, but it can be more fun at the holidays. AANAC has created a fun, lighthearted ADL training based on one of your favorite TV game shows with a …
  • Drug Regimen Review Quick Guide
    Help your clinical team to understand the MDS Drug Regimen Review (DRR) process and to identify clinically significant medication issues that need immediate physician follow-up. Use the Drug Regimen Review Quick Guide tool to shore …
  • ADL Nursing Assistant Training
    ADL training is usually an area of focus for facilities in order to maintain the accuracy of ADL coding for section G on the MDS. To help your CNAs document ADLs properly, AANAC has created …
  • Pressure Ulcer Coding Algorithm
    Properly coding pressure ulcers can be tricky. AANAC’s Pressure Ulcer/Injury Coding Algorithm diagrams how you should code or not code present on admission in a variety of scenarios. Reviewed March 11,2020 For permission to use or reproduce …
  • Section G Coding Tool
    Is managing section G and section GG a lot for you and your team? Use AANAC’s Self-Performance Scoring Guide Tool to help keep it straight.   For permission to use or reproduce this tool in full or …
  • Section GG Prior Function and Admission Performance Tool
    Effective Oct. 1, 2018, section GG is growing. You will be required to complete an assessment of every day activity function and device use prior to the current illness or injury. You will also need to work …
  • Section GG 3-Day Data Collection Tool
    AANAC has updated the Section GG 3-Day Data Collection Tool to include all of the new self-care and mobility items for both admission and discharge performances.   For permission to use or reproduce this tool in …
  • Survey Readiness 24/7 Toolkit
    AADNS’s Survey Readiness 24/7 Toolkit walks nurse leaders through the new survey process before the surveyors arrive, helping you understand what to expect throughout the new survey process. Most importantly, the guide helps DNSs to …
  • Guide to Successful Restorative Programs
    There are many reasons to beef up your facility’s restorative program, from reducing risk of ADL decline, improving Five-Star and Quality Measure ratings, minimizing risk of falls and immobility, to improving reimbursement and getting ready …
  • Survey Readiness Checklist
    Are you in your survey window or at risk for a surprise visit from surveyors for a complaint investigation?  As a DON, you know the answer is yes.  Being survey-ready 24 hours a day, seven …
  • Five MDS QA Audit Tools
    As the Survey Process is heating up this summer all over the country, surveyors have their eye on MDS accuracy and the RAI process.  You as a Nurse Assessment Coordinator do not want to be …
  • Pre-Admission Screening Tool
    Do you have one easy tool to collect all of the information that you need about incoming residents? Use AADNS’s Pre-Admission Screening Tool to collect all of the necessary information for prospective or expected admissions. …
  • AANAC’s Potential Candidates for Restorative Program Tool
    Identifying which residents are appropriate candidates for restorative nursing programs is key to helping residents attain and maintain their highest function. Use AANAC’s Potential Candidates for Restorative Program Tool to quickly identify key triggers and prevent …
  • Body of Knowledge for the Director of Nursing Services in LTC
    What does it take to be a successful DNS? AADNS’s Body of Knowledge for the Director of Nursing Services in Long-Term Care identifies, defines, and measures the core competencies required of DNSs practicing in SNFs. …
  • The Life of an ICD-10 Code Tool
    When you select an ICD-10 code, how does it really impact care for each resident throughout his or her stay? Follow Mr. Jones in this short video created in collaboration with AHIMA and find out! For the companion handout, click …
  • Resident Prioritization Tool
    Reducing antipsychotics requires attention to detail each step of the way. Check out this Resident Prioritization Tool, an algorithm and worksheet that guides staff in assessing residents correctly and consistently to target and prioritize reduction …
  • ICD-10 Diagnosis Coding and Communication Tool
    Do you know how to talk to the physician to ensure the proper ICD-10 codes are documented in the medical record? Use the sample queries in AANAC and AHIMA’s ICD-10 Diagnosis Coding and Communication Tool to practice and …
  • Abuse Reporting F-Tags 608 and 609 At-a-Glance Tools
    F-Tag 608, Reporting of a Reasonable Suspicion of a Crime, and F-Tag 609, Reporting of Alleged Violations, are jam-packed with details that you need to know.  Download both the Abuse Reporting F-Tag 608 At-a-Glance Tool …
  • ISMP Medication Safety Self Assessment® for High-Alert Medications
    The Institute for Safe Medication Practices has released a Medication Safety Self Assessment® for High-Alert Medications.
  • Regs for NACs Tool
    As the NAC, what regulations become effective Nov. 28, 2017 that will absolutely affect your job?  AANAC’s interactive Regs for NACs quick tool organizes all of the F-Tags and related Interpretive Guidelines from Appendix PP …
  • LTC Survey Pathways Tool
    Are you prepared for the many Facility Tasks, Critical Element Pathways, and Care Areas that are in effect November 28, 2017? Use this quick LTC Survey Pathways Tool to assign departments and actions needed now.  …
  • Baseline Care Plan Tool
    The revisions to Appendix PP focus on resident’s rights for person-centered, individualized care. The resident has the right to: Be informed and participate in his or her treatment in a language that he or she …
  • Baseline Care Plan Tool
      The revisions to Appendix PP focus on resident’s rights for person-centered, individualized care. The resident has the right to: Be informed and participate in his or her treatment in a language that he or …
  • Alarm Reduction Idea List
    A new laser focus has been trained on the world of restraints and alarms. Download and print this list of ideas to help nursing home leaders tackle alarm reduction. Want to learn more about alarm use and …
  • Medicare End of Stay, A2400C, and PPS Part A Discharge Assessment (NPE) Algorithm Tool
    Are you confused about when the PPS Part A Discharge Assessment (NPE) should be used? Check out AANAC’s Medicare End of Stay, A2400C, and PPS Part A Discharge Assessment (NPE) Algorithm tool. For permission to …
  • §483.70(e), At a Glance Guide to Facility Assessment Considerations
    There is a lot to consider when it comes to the facility assessment, required November 28, 2017. Get ahead start with this At a Glance Guide to Facility Assessment Considerations.     For permission to …
Copy link
Powered by Social Snap